Recruitment Company Website

Key Features offered for a Job website:

The website is developed for the service of jobseekers on one side and employers on the other. Details about vacancies are posted online by the employers. The website also provides a platform for jobseekers to network through forums to discuss jobs and job openings and other aspects of career life.

This site will have three types of users

1. Unregistered users.
   
2. Job Seekers.
   
3. Employers.
   

The following should be well displayed.

• Home
• Job seeker Sign in/ Sign up
• Employer Sign in
• My Jobs
• My Resume & Portfolio- ideally we would like an area where jobseekers can upload any relevant info they would like to showcase to employers, for example: letters of recommendation, screenshots of work, links to website, etc.
• Job Search
• Static Pages

Job Seekers

There are two types of job seekers

• Unregistered users
• Registered users

Unregistered users

The unregistered users can search for jobs and can see the search results as Category, location and how many vacancies exist and when it was posted but to access the full details he/ she has to sign in. To see company details etc they have to sign in

Registered users/ Members

• Members can post the resume (text format) and Portfolio
• Members can print the resume (in web page)
• Members can search the jobs posted by the recruiters
• Members can respond to the jobs. Sending his/her resume to the recruiter must be only through the website.
• Members can block specific companies to see his/her resume
• Jobs can be searched by location, job categories etc.
• Member can view the details and profile posted by the company.
• Members can update their profiles at any time.
• Members can view the list of applications or jobs applied for.
• Members can email a specific job to a friend.
• Members can hide the contact information.
• Members can make their resume to view/ to search or hide them from display or searching.
• Members can build resume using a step-by-step resume-building wizard.
• Members can Add Cover Letter.
• Members can View dates of resume - Created on & Last Updated.
• When the job seekers apply for any job posting, there should not be any email notification to the recruiters personal email id.
• Members can Add Jobs to my jobs for later viewing.
• Members can View how often interested employers viewed the resume.
• Members can Get Automated Job Application Response.
• Members can Add, Edit, Activate or Delete Job Search agent.
• Job alerts will automatically send jobs that match user specified criteria via email daily.

My Jobs

• User can search for jobs in various types and can apply from here
• Stored searches and applied jobs will be in this page for future reference.
• User can search for jobs here
• All user has to give a name or tag to save their jobs
• User saved jobs will be viewed in this page.

My Portfolio

• Members will update their profile which must include: First Name, Last Name, Desired user name, Choose a Password, Re-enter password, Phone number, Mobile number, Date of Birth, Email Id, Current location, Preferred job location, Certifications, Qualifications, Highest level of education or certification.
• User can upload their resumes here in MS Word format (upto 5) or create a new resume using a provided step by step guide.
• Upload screenshots of work, links to work, letters of recommendations, and any other items they would like to showcase to employers.
• User has to fill their employment profile details like name, address, phone no., email, work authorization, security clearance, language spoken, recent job title, recent employer, job functions, experience level, education level, school name, commitment, desired position, salary preference, desired travel, relocation.
• User can add a cover letter (upto 5) here and this letter will be added to all the employees to whom your resume is sent.
• Job Alerts and Magazine subscriptions: - they should be able to subscribe to alerts and emails for desired categories. Once they subscribe, they should receive emails whenever new jobs are posted in the categories they subscribe from this job alert which enables them to send their application for the same.
• Confidentially Settings: - This module gives options to enable/disable their contact details. They should be able to set confidentiality settings in the following two ways.
  (1) Employer should be able to search for jobseekers resumes and all the details with the job seeker holding the right to mask name and contact information. However the employers should be able to send email to such job seeker through a link provided by the portal
  (2) Job seekers should also have an option to upload resumes without allowing any sort of access to the employer. Their resumes will not be appearing through the search facility. However, they can apply for any number of jobs available by clicking on the job code and pressing the submit button.

Career Advice
This will include constantly updated content on careers including

• Writing an attractive resume
• Preparing for interviews
• Career articles by professionals.
• Career growth tips.

Job Search

• User can give keywords (tags) to represent their interest
• User can choose job locations and radius
• User can select their min and max years of work experience
• User can select company type like company jobs, consultant jobs, all jobs etc.
• User can select option for job freshness like Today, Last 7 days, Last 15 days, Last 30 days, Last 60 Days etc.
• User can select company type like company jobs, consultant jobs, all jobs etc.
• User has to select any of the categories/ function which they are interested in. Categories/ Function are like Advertising, DM, PR, MR and Event Management, Banking, Call Centre, BPO, Customer Service, Distribution & Delivery/Courier, Entertainment/Media/Journalism, Export/Import, Finance & Accounts, Financial Services, Health Care, Hotels/Restaurants, Human Resource, Admin & Recruitment, Insurance, Legal/Law, Marketing & Communications, Others, Pharmaceutical/Biotechnology, Production/Eng/R&D, Purchase/Supply Chain, Retail Chains/Shops, Sales, Senior Management, Software, Hardware, EDP, Telecom/ISP, Travel/Airlines.
• User can search by company name in a company listing.
• Searched jobs may be stored in my jobs folder.

Job Seekers

• Recruiters can post the company profile.
• During the inactive period, the recruiter should be able to do all the activities related to that job posting like change the status of the job seeker resume status to short listed, rejected, blocked, called for interview, rejected in interview, rejected for other reason, job offered etc.
• The recruiter can be able to delete the job posting after one month, i.e. after the job posting becomes inactive.
• Once the job posted in website, the recruiter is not allowed to change the content or delete the job posting. Basically no changes are allowed to the job posting. There will be a warning message to let recruiter know about this before posting the job (this is because to eliminate the multiple job requirement changes by the recruiter).
• The job posting size should be limited to 1500 characters. Each employer can post as many jobs as allowed by the package they purchased. This number needs to be controlled in the admin module.
• Recruiter should be able to preview the job posting before posting the job. During preview the change/modify button should present to modify the content.
• All the jobs posted by the recruiters should be accessible to all the guest users of website. The recruiter can only see the resume of any job seeker only when the job seeker sends his resume to that particular recruiter job posting. Recruiter can not access the job seekers resume if the job seeker is not responded to that job posting. If the recruiter/employer wants to see all the resumes of the job seekers, he needs to purchase a proper plan from website.
• Registration with latest validation facilities. To prevent misuse of the company login, some token amount will be charged even during free introductory period just to capture valid credit card information. When a company registers to begin dealing with us, a paypal validation must be necessary.
• The details of the membership package or plan like type, subscribed date, expiry date, privileges etc. from employer's home page or left menu of their home page.

Home

• Recruiters can view newest profiles posted in the web site according to their selected keywords (tags).
• Recruiters can set preferences like major, full time or internship, location
• Recruiters will receive an email notification 10 days before the job posting is to be deleted to make sure that he needs to save all the data related to that job posting.
• This email must have all the response details from the job seeker and each job seeker status related to that job posting.

Search Jobseekers

• Employer can create new search.
• Can make a copy of the search they made and can save the searches.
• Employer can create alerts for registration of certain types of candidates in future.
• Employer can view matching CVs and portfolios posted to the requirement.
• Can make request to get matching CVs
• The requested CVs Can be responded through interview, accept or reject.
• Employer can request the specific staff

Review Financials

• Recruiter/employer needs to pay to search the job seeker resumes (resume database). This payment should be through PayPal at this point of time.
• Pay invoices are maintained through pay pal interface
• Recruiter can review financial activity like historical, current, projected- invoices outstanding/ paid/ costs and refunds.
• Recruiter can review workers activity like historical, current, projected- worker by grade, dept, end-date.

Static Page

The job search, link to message board, link for employers should be on the main page

• About us
• Advertisement
• Site Map
• Contact Us
• Terms and conditions
• Privacy Policy
• Refer A Friend

User Registration

Job Seekers

• New users have to click the “Sign Up” to register them selves, user have to fill the details given to be able to apply to jobs, post to message board
• User have to fill all these details like Name (First, and Last), Email ID (This becomes the user ID of the user to login to the website), Password, Re-confirm password,
• Users have to accept the Terms and Conditions given by the website.
• An email is sent to the user’s ID who registered with the site.

Admin Panel

All the site configurations are controlled by the admin. This panel consists on seven types

• User Management
• Activity Reports
• Email Management
• Content Management
• Vacancy Management
• Resources Management
• Banner Management
• Payment Management

User management

• Admin can add/ edit/ delete jobs, employers, job seekers and job categories.
• Admin can access to job seeker and employer control panel.
• Admin has control over all the functionalities in the site.
• Admin can search jobseekers and employers on the basis of keywords, name, email address, country, industry sector etc.
• Admin can set up multiple posting packages for employers with varying prices and access levels.
• Admin can apply restrictions on job posting, resume search, contact info, applicant screening, and company profile.
• Admin can change the number of days jobs posting will run and the number of days for resume search access.
• Admin can send invoice to a company
• Featured employers showcase are maintained by the admin

Activity Reports
Reports like job seeker and employer new accounts, number of emails sent out by job seekers and employers, job click through, applications, job category searches, keyword searches, job location searches and job status searches can be viewed by the admin.

• Admin can also view reports on total system sales, jobs, job seekers, recruiters, accounting and order history data, invoices sent out on monthly/ yearly basis.
• Admin can print full list of job seekers and employers in the database with their contact information.
• Admin can export nearly all account information for both job seekers and employers.
• Admin can import resumes directly from database
• Admin can have database back up facility
• Admin has the option of Database back up
• Administrator can setup multiple admin with privileges to access a file

Content management

• Admin sends Newsletter - broadcast emails to employers that signed up for the mailing list.
• Admin can view statistics on total visitors, unique visitors, page views, hits, page referrals
• RSS Feed – An RSS feed is an XML file containing the latest job advertisements.
• This XML file can be used by other websites or applications to syndicate or track Job Advertisements without the need of visiting the website.
• Admin has the option of printing full list of employers in the database along with their contact information.
• Admin have the option to post articles and also have a File manager to edit any internal page and can send email to any employers and jobseekers.
• Admin can Add/ edit title and Meta tags across jobsite.
• Admin has the ready email templates for Resume alert, Recruiter registration, Application send.

Vacancies Management

• Ability to browse/search vacancies and modify them (possibly via the front-end)
• Ability to delete vacancies

Resources Management

• Ability to browse/search resources and modify them (possibly via the front-end)
• Ability to delete resources

Banners and Advertisements

• Admin manages the advertisement or banners
• Admin can manage banner applications,
• Admin also serve and track banners
• Admin manages the advertisements

Payment

• Admin manages the payment modules.
• The Payment gateway admin uses Paypal
• All the services in the site are managed by the admin
• The employer billing history are maintained by the admin

Payment screen of the employer is also maintained by the admin